Perry Hall High School PTSA's Winter Arts and Crafts Fair - December 7, 2025
Terms & Conditions
Vendor Participation Agreement
Perry Hall High School PTSA's Winter Arts & Crafts Fair Vendor Participation Agreement
Event Date: Sunday, December 7, 2025
Thank you for your interest in participating in the Perry Hall High School PTSA's Winter Arts & Crafts Fair, a Town Craft Fair event.
By submitting an application and purchasing a space, vendors agree to abide by the following terms and conditions:
Event Regulations
Appropriate Content
The event organizers reserve the right to refuse the exhibition of materials deemed inappropriate for a family-friendly, school-sponsored event.
Note: For events held on school property, the regulations of Baltimore County Public Schools prohibit alcohol or tobacco products on the premises.
Food Sales
Food products intended for consumption on-site are not permitted to be sold or offered as samples.
Handcrafted Items
All products must be handmade by the vendor. Mass-produced, buy/sell, or resale items are prohibited.
Exception: Approved items from direct-sales companies may be permitted.
Prohibited Items
Items such as flea market goods, candles (including votives), open flames, and electric cooking appliances (e.g., hot plates, griddles) are not permitted.
Space Allocation and Setup
- Booths are available in small, large, and extra-large sizes. The actual dimensions are listed on the product page for each location. The longest side generally faces the aisle for visibility. Vendors may reserve up to two adjacent spaces.
- Vendors must bring their own tables, chairs, and displays. A limited number of tables and chairs may be rented in advance for an additional fee.
- Tents, canopies, EZ-Ups, or similar structures are not permitted.
- Spaces are assigned on a first-paid, first-confirmed basis.
- Submission of an application does not guarantee acceptance.
- Event organizers will confirm acceptance and space assignment via email after payment is processed.
Setup begins at 8:30 a.m. on event day. Vendors will receive detailed unloading instructions the week prior. Vehicles must be relocated to the designated parking area after unloading.
Vendors arriving after 10:30 a.m. may forfeit their space without refund and may be barred from future events.
Vendors must complete setup by 10:45 a.m. and remain fully set up until the event concludes at 3 p.m. Early breakdown is not permitted.
Event Conduct and Cleanup
- Booth boundaries will be marked (e.g., with painter’s or another tape) and must be respected. All displays and materials must remain within the assigned space.
- Vendors are responsible for cleaning their space and vacating the premises by 5 p.m. No exceptions.
- Vendors must conduct themselves professionally and courteously toward attendees, fellow vendors, and event staff. Disruptive, disrespectful, or unsafe behavior may result in immediate dismissal and a ban from future events.
Cancellation and Refund Policy
Cancellations must be submitted via email before November 1, 2025. If the space is filled from the waiting list, 50% of the registration fee (minus processing fees) will be refunded
after the event. No refunds will be issued for cancellations made after this date.
If the event is canceled by Baltimore County Public Schools or the school administration (e.g., inclement weather) and not rescheduled, registration fees will be refunded (minus
processing fees).
Liability and Indemnification
- Vendors release, waive, and discharge Perry Hall High School, Perry Hall High School PTSA, event organizers Christine Hagan and Kimberly Levush (operating as Town Craft Fair), and their respective agents, volunteers, and officers from any liability, claims, or damages arising out of or in connection with participation in the Event.
- Vendors acknowledge the inherent risks of participating in a public event and assume full responsibility for any loss, damage, or injury, including theft, personal injury, or death, that may occur as a result of participation.
- Vendors agree to indemnify and hold harmless Perry Hall High School, Perry Hall High School PTSA, Town Craft Fair, and all associated agents, volunteers, and representatives from any loss, liability, or costs, including reasonable legal fees, resulting from the vendor's participation in the Event.
- The Event does not provide insurance coverage for vendors. Vendors are strongly encouraged to review and maintain appropriate personal or business insurance coverage for their operations.
Communication
For inquiries regarding the event, contact the event coordinators at perry_hall@towncraftfair.com. Note: Do not contact Perry Hall High School, as
the school staff is not responsible for managing vendor communications or event logistics.
By purchasing a space, vendors agree to all terms and conditions outlined above and acknowledge their understanding and voluntary acceptance of these requirements.
Insurance & Liability Notice
Important points for vendors
Organizers Coverage Only
The event policy covers claims arising from the organizer’s own negligence—not the
actions of vendors, helpers, or contractors.
Vendor Responsibility
Each vendor is responsible for any damage or injury caused by their products, displays, or activities. Vendors are strongly encouraged to carry their own General Liability insurance.
If a vendor’s actions result in a claim against the event organizer or the
school, the vendor agrees to reimburse and hold harmless the organizer and the
school system.
Excluded Activities
The event policy does not cover incidents involving (among others): amusement rides
or inflatables, animals (other than service animals), assault or battery, automobiles/aircraft/watercraft, fireworks or pyrotechnics, cannabis products, intentional or criminal acts, theft, drones, or weapons/firearms.
Persons not covered
The policy does not cover injury to vendors themselves, their employees or helpers, or anyone participating in a demonstration, show, or competition.
This summary is provided for convenience and is not a complete statement of coverage or exclusions. Vendors who want insurance protection for their own operations should obtain a separate policy from their own insurer.
